| Official Regulations - HUAIRASINCHI 2011
Nomenclature:
CP or PC: Check Point
ZT or TA: Transition Area
PC or CP Camp: CP for obligatory time discharge or obligatory sleep stops
PC or CP Virtual: CP without people
Section A: General Provisions
By entering the Huairasinchi Adventure Racing World Series, the teams and assistant crew agree to follow the race rules; public regulations (e.g. Highway Code, etc.); National Conservation regulations / National Park Rules to respect the environment of the terrain that they are moving through; and to respect any private properties that they cross.
A1.- Fair play
All persons taking part in HUAIRASINCHI shall behave with fairness and honesty. They shall have a sporting attitude and a spirit of friendship. Competitors shall show respect for each other, for officials, journalists, spectators and the inhabitants of the competition area. Sporting fairness shall be the guiding principle in the interpretation of these rules by competitors, organizers and the jury.
A team who breaks any rule, or who benefits from the breaking of any rule, may be penalized.
The Spanish text of these rules shall be taken as decisive in any dispute arising from a translation into any other language.
A2.- Officials
A team of various officials, a jury, safety officers, logistics, rescue personnel, and medical personnel assist the organization.
Team members (and assistants) must respect the instructions given by the officials and must follow their decisions regarding safety, health, security, or any other decision pertaining to the race and the course in general.
Section B: The Race
B1.- Definition of the route
The race will last three days or more. The route will be secret until the day before the race, day in which the organization will announce the route to all participants during the race’s briefing. No team members, support crew, assistant or person not involved with the organization can do route recognition before the race. Once the route is announced, if a person is found violating this statement, the team will be eliminated from the race.
The race includes a departing point, CPs, ZTs, and a finishing line.
Obligatory path section: limit teams to go through a marked path.
Navigation path section:
The team has to navigate looking for orienteering signs within a delimitated zone.
Rope zone: each team can only take 5 minutes to decide if they participate in this section. In the case that the team decides not to go through the rope section, it can take an alternative path and be penalized. In the case that there are no alternative paths, the team will be disqualified. In the case the ropes section is not a Death Time zone: The rope system can be closed due to bad weather or any other security reason. In this case, the average time of the teams that have gone through the rope system will be added to the team’s time. If this time cannot be determined, the Organization will take the time between the two CP where the rope system is located. The Organization reserves its right to make changes in the rope system without previous notification at any time of the race. This measure will be taken considering the necessary precautions to guarantee the participant’s safety and race time.
B2.- Race time
The Organization will control the race’s time. The race’s exact time will start at the start line, and will stop at the time when the last team crosses the finishing line.
Race cut offs: is the time limit to register at a CP. If a team is not able to register at a CP before the established time limit, it will be taken from that CP to another part of the race, to another CP. (This mobilization will be done by the team’s support crew or by a vehicle provided by the organization specifically to the place defined by officials. Going to any other place by purpose is a disqualification reason).
Obligatory resting zones: zones where the organization is going to oblige the teams to stop for a determined time. No team can leave the obligatory resting zone until the stipulated time is over. Once the time in the obligatory resting zone is over, the team’s race time will start running again even if the team remains at the CP.
Death time zones: the racers must complete this section at the speed they determine appropriate. The time that passes in this section will not be added to the team’s race time. The team can leave this zone before the limit death time. However, if the team takes more time than stipulated by the organization, this time will be added to the team’s race time. Within death time zones, the Organization can make team continue immediately following the arrival time of the teams. Disobeying this rule is subject to penalization.
Dark zones: In these sections, teams will not be able to advance during a determined schedule of the day or night and they will have to wait until the route is opened again. (ex. A river descent will have a dark zone between 19h and 5h). The waiting time in a dark zone does not add to the race time.
Time discharge: the Organization will give this time for teams to rest. Each team will only be able to rest in CP Camps where they can discharge part or all the time that the Organization has given them. The team will be able to discharge the amount of hours that they determine as necessary (not half hours or minutes). The discharge time will be taken rounding up the time (ex. The team rested until 2h48, they should decide if they wait until 3h00 to leave, or only discharge until 2h00. The 48 resting minutes will be considered race times). All teams must discharge the totality of their time before crossing the finishing line at the CP Camps or they will have a time penalization.
The waiting time for administrative delays, path obstruction or security measures will not be recovered and it adds to the race time. In exceptional cases like a road obstruction due to landslides for the support crew, the Organization will determine how the race will continue and it reserves its right to take decisions about the team’s race time after a deliberation.
B3.- CPs and passports
The CPs are located in places established by the Organization. There are 4 types of CPs, the CP with judges, the TZ CP, the CP Camp and the Virtual CP. The CP with judges counts with at least one person from the Organization who will be controlling the all teams that pass thought the CP. The Virtual CP does not have any people. The team that reaches a virtual CP needs to do what the Organization has indicated in the passport so that the Organization can verify that the team has passed through the virtual CP. CPs must be completed in a chronological way, Ex. CP1, CP2, CP3, etc. The four members of each team must arrive, present themselves to the judge and leave together each CP.
If a team loses its race passport it will be penalized with time. The passport must be presented at each CP with the sign of the last CP, if the passport does not have the previous CP sign, the team must return to the previous CP and get the respective sign or it will be disqualified. In the passport, the CP judge must mark each team’s passport. It is the captain’s responsibility to verify that the information in the CP judge document is correctly filled.
B4.- TZ CP’s
The TZ CP’s are the point where teams change disciplines (ex. Transition from paddling to biking). The TZ CP are thought as places where teams charge all the necessary material for the next discipline and return the material used at the previous discipline. The time spent at a TZ CP is considered race time (it is NOT a death time zone). The four members of each team must arrive together and present themselves before the TZ CP judge.
B5.-Timekeeping system
The winning team will be the team that takes less time from to get from the starting point to the finishing line, after adding all the respective penalizations and cutting all the Death Time Zones times.
The official starting time will be announced at the briefing. Teams must be at the starting point 2 hours before the race’s departure. If a team is not ready or not present for the race’s departure, it can leave up to half an hour after the race’s start, but their time starts at the same time as the rest of the teams. The Organization reserves its rights to retain the late team while they go ahead with the administrative proceedings taken before the race as well as they did with the rest of the participants.
B6.-Categories
There will be 2 categories: Elite and Adventure
The Elite category will complete a longer route and will have other activities. The adventure category will have places to stop every day. These teams must be subject to the schedule and mobilization that the Organization establishes. If a team does not comply with these rules, the team will be disqualified. The teams are coed; however 4 men teams will be allowed to participate without prize.
Section C: The team
C1.-Enrollment
The teams are made up of 4 people. For their correct enrollment and acceptance, the team will follow the instructions of the enrollment procedure published at the website www.huairasinchi.com.ec
C2.-Captain
All teams must name a team captain who will have the following roles:
Carry the passport and be the team’s spokesperson
Attend all the team meetings required by the Organization.
It is the person responsible for returning the material given by the Organization.
The Organization can ask the team captains to turn in their passport during the race to verify information. The captains are responsible of asking the Organization to give them back their passport to continue the race. They will read and sign any organization communication before or during the race.
C3.-Media and publicity
All teams must use the obligatory race shirt given by the Organization over all their clothes, committed to respect the publicity space on the race shirt and the team’s number. The race shirt cannot be modified in any way, nor can any advertisement object or material be placed over it. The team that does not comply with this rile will be penalized.
The Organization reserves its right to reject advertising material from sponsored teams if they believe it is exaggerated or if it undervalues the race’s sponsor’s image. The Organization reserves its right to locate the race’s image and their sponsors in places that they consider appropriate, including the participants, their material, cars and support crew.
The images obtained from the race can be used for marketing and distribution purposes of the event and of the other brands, by the Organization and by the sponsor
Companies.
The racers will not have the right to claim the use of images taken in the development of any of the HUAIRAISINCHI events. The participants should, at all times, answer and accept questions and shots taken by the press, otherwise they will be sanctioned by the Jury.
C4.- Individual responsibilities
Each participant is responsible for its own acts during the race. The racer will judge for him/herself if they want to continue on the race or not, with the exception if the Organization decides to take him/her out of the race for health or security reasons.
Among the requisites and abilities that racers should have to participate on the race are: swimming, driving bikes, know the basic management of a race system.
In addition, at least two members of the team must have first aid skills and orienteering techniques with compass, altimeter, and cartographic map. The Organization will prepare tests during registration to prove that the participants have these skills and the Organization reserves its right to reject a team’s participation at the race if it does not comply and pass the prepared tests. The participants are responsible for the good use of materials and teams provided by the Organization.
The materials provided by the Organization must be returned immediately after the activity is over. The team’s captains are responsible for the reception and devolution of the material.
C5.-Mandatory and prohibited material
The list of mandatory and prohibited material will be published at the event’s website and will be sent to the participants before the race as newsletters. It is also part of these regulations.
Each team must be willing to present the mandatory gear to a route judge at any point of the race.
The teams must have their own food, drinks, clothing and appropriate equipment except from the material provided by the Organization.
Each team member should carry their personal first aid kit and a first aid for the whole team during the whole race and it should be ready to show it to the organization at any CP. Only the team’s first aid kit can be divided among the team members. The list of the personal and team first aid kit will be published at the event’s website before the race and it is part of this regulation document.
Each team will have a radio and the GPS with the objective of being in communication with the Organization only in emergency cases. Both will be sealed by the Organization before the race.
The teams that use the mandatory gear during a sections that demand it, must replace it with its support crew as soon as possible. The judges have the right to reject a team if they do not consider that the used material is in good condition, or if it does have it. The absence of mandatory gear will be subject of a time penalization or the detention of the team at a CP in relation with the case importance.
C6.- Support crew
Each team must have a support crew with a minimum of 2 people and 1 vehicle and a maximum 4 people and 2 vehicles prepared for off roads. Their function is to transport bikes, backpacks, food, etc to the Transition Areas. Having more people at the support crew will cause penalization. Family and friends will not be allowed in TAs.
A support crew can help more than one team.
The Organization reserves its right to limit the times that the support crews can remain at one place and/or the race to make them leave determined points. In the case that the team and support crew do not comply with these rules, the Organization reserves its right to penalize the team under the Jury’s judgment.
The team can only receive assistance before the race start, at the Transitions Zones, at the zones of obligatory resting zones and at the finishing line.
The support crew will receive a map and directions that show the assistance places. The indications will consider the authorized routes to take during the race and the schedule information for cars transit.
The support crew is prohibited to enter non authorized race zones, or leave the authorized zones more than 200 meters to receive their team before they get to the Transition Zones or finishing line.
The Organization is not responsible for the work of the support crew during the race. If a support crew car has any type of logistical problem during the race, they should solve it with their own means.
The assistant who drives the car should respect the current transit laws and drive carefully or the team will be penalized.
It is prohibited for any assistant to demand information to the Organization about their teams’ location. The assistant will only receive official information from the Organization in designated areas as TA´s.
Section D: Security and Emergencies
In case of emergencies, teams should use their radio and get in communication with the closest CP, using the GPS to inform their position. In the case of an emergency, it is mandatory that the team uses their radio. Putting in risk one or more members of the team because of not using the radio will be a motive for the directive to penalize or disqualify the team.
All teams must obligatorily help another team with an emergency, which for any reason cannot use their radio. In this case, there will be no penalization for the team that lend their radio to ask for help.
The medical coverage given during the race includes first aids attention. Any land, water or air mobilization to the closest medical center will be authorized by the organization but the team will assume all charges.
For security reasons, the team must stay together at all times during the race or it will be penalized with time.
Any team or participant who decides to abandon the race had to do it obligatorily at a CP or immediately communicate this information to a member of the Organization by any means. In case the team does not do this and an emergency rescue procedure is activated, the team will be charged with the cost of this procedure.
In case of accidents, the team is responsible of determining
the need of asking for rescue.
The team can communicate any emergency to the Organization through the radio so the troubled person or team can be rescued at any place on the route. An incomplete team will be out of rank but can continue off race (with a minimum of two members).
The climatic and security conditions can force the Organization to retain some teams, even if some teams have already passed.
Anyone needing IV fluids has to remain in TA or the place they are with their team for a minimum of 4 hrs and must be medically cleared before continuing. IV fluids may be dispensed by race doctors only and cannot be self administered, then that racer, subject to the race directors and doctors final decision, will be able to continue with the event.
Section E: Penalizations
There are three types of penalizations:
Time: it will be added up to the race time. The penalization times can be added at the final team’s time or making the teams stay at a determined CP making up for the penalized time.
Disqualification: the team is out of the ranking but can continue on the race (with a minimum of two racers).
Elimination: the team must abandon the race (if one member of the team receives this penalization, the whole team is eliminated).
The team and/or the support crew will be penalized with time if:
- The support crew enters non allowed road zones (2 hours)
- Has more than 4 assistants in any TA (2 hours)
- Any of its members does not go through the rope system (2 hours per racer)
- If found guilty of littering or not picking up their own trash (2 hours)
- Is found picking up stones, plants, insects or any other object from the route or their surroundings (2 hours)
- Losing or destroying their passport (2 hour)
- Does not comply with the rule of staying together (the delay minutes from the separated members will be added to the race time starting from minute 5, multiplying the time by 5)
- The team that does not use the race shirt over all their clothes (2 hours)
- Is missing any obligatory element during the race (penalization time determined by the jury according to the case importance.)
- Communicates with their support crew in places other than transition zones using any electronic device. (2 hours)
- Camps out of the zone established by the Organization. (2 hours).
A team will be disqualified if:
- It does not register their pass through one or more CPs.
- Losses one or more members of their team due to neglect or abandonment (more than 30 minutes of separation distance between participants or between the first and the last racer will be consider abandonment).
- Use of any type of non-authorized transportation or communication.
- Breaks the radio or GPS seal.
- Do not comply with the rules of the obligatory paths.
- Has an assistant who drives improperly or violates current transit laws.
- Does not use the support crew to go to another CP to continue the race at the CP established by the Organization.
- Has a non-sealed GPS with them during the race.
- Has a foot pod, tracking or step counting system or cellular tracking device.
- Does not help another team that has an emergency.
- Uses other maps not given by the Organization.
- Their support crew is greater than allowed.
- Is found recognizing the route before the race and after the briefing. This includes the support crew in any TA.
A team will be eliminated if:
- It has anti-sportive, aggressive or destructive attitudes. Ex. Insults or aggressiveness between members of the same team and/or with members of another team and/or members of the Organization.
- Hostile, violent or disrespectful attitudes against the press.
- Deliberately acts against these official regulations.
- Is more than half an hour late from the race start.
- Advances at a dark zone.
- Has any member of the team or the support crew drunk or under the effects or drugs or any other substance that can affect their normal behavior and endangers their physical integrity, or attempts against other racers security or against the public in general.
- Damages or destroys installations in the areas where the race develops.
E2.- Judgment
Jury’s power:
- It can sanction the violation of the official regulations through any of the following penalizations: time, disqualification or elimination.
- Validate the classifications presented by the CP Judges.
- Validate the abandonments.
- Include and announce any details in the official regulations that have not been described earlier.
The Organization is not responsible for an eliminated team. It should leave the race using its own means.
The Jury has the authority of defining and applying penalizations that have not been mentioned in this Official Regulations Document.
A tram can be penalized, disqualified or eliminated even after the race is over, if the Jury gets to know about the violation of any rule from this document.
E3.-Claims
Any claim should be presented in a written manner to the Jury with the signatures of the involved team members at a CP or at the finish line. The Jury reserves its right to reply to any claim 48 hours after the claim is presented. The punishments established by the Jury for the following regulations violations do not allow appeal: verbal or physical aggressions, drunkenness or drug consumption. |
